How to Apply
Saint Joseph Grade School seeks to provide each prospective family with the opportunity to learn about our school and our mission, as well as the opportunity to meet our dedicated faculty and staff. We also look forward to meeting your family and learning about your interest in being part of the SJGS family!
Our admissions and enrollment process for grades K-8 is detailed below, but always feel free to call us at 574-234-0451 if you have any questions.
Applying to SJGS
Follow these steps to apply to grades K-8 at SJGS:
1. Visit SJGS
We hope your online experience visiting our site provides you with a good overview of our school and our mission. Although not required, we also hope that you will be able to visit us in person to experience Saint Joseph Grade School’s community and mission in action.
2. Complete the K-8 Online Application
To begin your application for the 2018-19 school year, complete the SJGS Admissions Form 2018-19.
Application Deadlines (2018-19)
- Kindergarten Early Application (see details below) – December 14, 2017 (decision notifications on January 16, 2018)
- K-8 General Application – February 1, 2018 (decision notifications on February 12, 2018)
After these deadlines, applications will continue to be accepted and admissions decisions will be made on a rolling basis. Waiting lists will be created for any classes that are full. Families must complete the online application and submit a deposit in order to be placed on a waiting list.
SJGS follows state law in enrollment of kindergarten students. In order to enroll in kindergarten, a child must be at least five years of age on August 1 of the year the child will be attending. Kindergarten acceptances are made contingent on results of kindergarten-readiness screenings. All other grade level placements are contingent on being in good standing at the student’s current school, as well as on the results of a grade-level student assessment.
View more SJGS Admissions Policies.
Kindergarten Early Application
Those families that qualify for and participate in Kindergarten Early Application will receive advance notice of admissions decisions (please note that some placement decisions may be deferred to the General Application period). Kindergarten Early Application is available to:
- Current K-8 school families.
- Active Saint Joseph Church parishioners officially registered at Saint Joseph Church prior to September 1 of the application year.
3. Submit the Application Deposit
In addition to completing the Online Application, families applying to grades K-8 are required to submit a non-refundable application deposit of $260 per family before applications will be reviewed. This deposit is payable by cash or check to Saint Joseph Grade School, and should be submitted to the school office (216 N. Hill St., South Bend, IN 46617) at the time application is made. The deposit may also be made online in our secure Deposit Payment Portal.
For current school or preschool families, the registration deposit will be billed via FACTS at the end of December (Kindergarten application) or February (Grades 1-8 application).
For accepted students, the application deposit will be credited towards the enrollment/book fee ($260 per child) charged when families setup their FACTS account in May.
If a child is not accepted to Saint Joseph Grade School, the application deposit is refundable. The application deposit is not refundable should a family choose not to enroll a student once placement has been reserved.
The steps below are required by families of accepted students (K-8) in order to finalize enrollment at SJGS:
1. Complete a Student Assessment
Kindergarten acceptances are made contingent on results of Kindergarten-readiness screenings, which are administered to children in February.
All other grade level acceptances are contingent on being in good standing at the student’s current school, as well as on the results of a grade-level student assessment administered after acceptance.
Student assessments are administered to comply with the policies of the Catholic Schools Office of the Diocese of Fort Wayne-South Bend. Should SJGS determine that there are any exceptional needs of a child that cannot be reasonably accommodated by the school, a recommendation may be made to enroll the child in another school system which is equipped to accommodate the special needs of exceptional children. Additional admissions policies are available in our school handbook.
2. Complete the Online Enrollment Form
Accepted families will complete our detailed Online Enrollment Form in April. Families will receive an email with additional information and a link to our online enrollment system.
3. Complete a Financial Aid Application (optional)
Families that have been accepted to SJGS (K-8) that wish to apply for financial aid should complete an application at: online.factsmgt.com/aid. This application will give consideration for financial assistance from our tuition assistance fund, our Indiana Tax Credit Scholarship (SGO) fund, and the diocesan Large Family Fund. Applications are due by the end of April, so that we may make award decisions in May.
Information about Indiana School Choice (voucher) scholarships is available at: www.doe.in.gov/choice. Families that have been accepted to SJGS (K-8) that expect to qualify for vouchers should contact Mrs. Pat Stockrahm at email@example.com or 574-234-3134, ext. 19, to complete an application.
4. Setup FACTS Account & Submit Enrollment Fee
In May, accepted families of K-8 students are required to setup an account with FACTS, the school’s online billing system for tuition, fees, and incidental charges (e.g. hot lunch, after school care, extracurriculars). A wide range of payment plans are available through FACTS for paying tuition.
The K-8 Enrollment/Book Fee at SJGS is $260 per student. The $260 per family Application Deposit previously submitted will be credited towards this per child Enrollment/Book Fee. Any remaining per student Enrollment/Book Fees will be collected when K-8 families setup their FACTS account in May.